Bid & proposal support — US public works
The low bid only wins if the packet is complete.
We watch the portals, assemble the packet and keep the prevailing-wage paperwork straight for small general contractors and specialty subs bidding city, county, state and federal work. Published prices. Never a percentage of what you win.
Send one live solicitation. You get a written bid-or-pass call and the full list of what that packet must contain. First one, no charge, nothing to sign. Packet audit $150 · Packet build $450
Responsiveness checklist
- Bid form — all line items priced
- Bid bond 5% of bid amount
- Non-collusion affidavit notarised
- Contractor licence no. on the envelope
- Subcontractor listing every sub over 0.5%
- Addendum acknowledgement Nos. 1–3 — not signed
- Statutory certifications
- Signature authorised officer, wet ink
7 of 8 complete — price never read
Illustrative. Not a real solicitation.
Section AWho this is for
Big enough to bid public work. Too small to carry a bid coordinator.
That gap is the whole business. Between five and fifty employees, a contractor bids the same paperwork as a company ten times its size — and runs it through one person who is already estimating, buying and answering the phone.
General contractors
Carrying the responsiveness risk for subs whose paperwork you cannot see until it is too late.
Specialty subs
Quoting three primes on the same job in the same week, each wanting the forms filled a different way.
The one overloaded person
Usually the owner or the estimator, assembling packets at eleven at night the day before they are due.
Section BWhat goes wrong
Four ways it goes wrong that have nothing to do with your number.
-
B.1
A sub you listed wasn’t compliant on bid day
Their registration lapsed, or their licence class was wrong. You did everything right and your bid still goes out non-responsive — and you find out at the opening, in a room full of people.
-
B.2
Addendum 3 lands Tuesday for a Thursday bid
It changes the bid form. The takeoff moves with it. You still have a crew to run on Wednesday, and the acknowledgement page is now the easiest thing in the packet to get wrong.
-
B.3
You bid four when you could have bid nine
Not because the work wasn’t there. Because one person can only assemble so many packets in a month, and that person is also the one pricing the job and answering the phone.
-
B.4
A payroll form is holding your progress payment
The work is done. The crew has been paid. The money is sitting behind a wrong fringe rate on a WH-347, and nobody at the agency is in a hurry about it.
Section CScope
Five things, done properly.
- Bid identification — SAM.gov, state DOT and municipal portals, watched daily
- Packet assembly — every form, cert, affidavit and addendum, ready for your signature
- Quote chasing — subs and suppliers followed up until the numbers are in
- Estimating support — takeoffs and bid-form arithmetic, checked twice
- Certified payroll — WH-347s, classifications and fringe rates, weekly
Section DThe mechanism
Your bid day ends at five. Ours starts.
We work while your office is closed. What you send at close of business is back before your first coffee. On a Thursday bid with a Wednesday addendum, that is a full extra working day you did not have — which is usually the difference between a packet that is complete and one that is nearly complete.
Fee for service only. We never take a percentage of contracts won. FAR 52.203-5, the Covenant Against Contingent Fees, lets the government annul the contract and recover the fee — so a success-based bid consultant is a liability sitting on your award. We charge a flat monthly fee whether you win or lose.
We prepare, you sign. Nothing is submitted in your name and nobody here represents you to the awarding authority. The bid stays yours from start to finish.
Section ENext bid
Send the one on your desk.
Send the solicitation you are looking at right now and the date it is due. You get back a bid-or-pass call and the complete list of what that packet must contain — no charge for the first one. After that: a packet audit is $150, a packet build $450, or $1,800 a month for five.